Pros and Cons of Printing Your Own Two Part Forms In-house

Every single company that sells products or provides services to their customers is required to write down the details of the transaction on a proper form for documentation. Some examples of the type of form that serves that purpose are invoices, bill of sales, packing slips and the like.  Business is also required to a duplicate copy of these business documents to be provided to their customers so that they too will have something a proof of the transaction that they made with the company. Some companies, especially the ones that belong to the medium and large businesses category print more than two copies of these documents which are intended for the other departments of their organization.

Most of the companies only need two copies of each for though, one for them and one for the client. Duplicating the documents is now easier because of the new tools and equipments that are being offered in the market right now. Because of the technologically advanced printers and paper supplies, companies can already do this task with efficiency and speed.

One example of a tool that is making the lives of business people easier by offering them a faster way of creating the business documents is the 2 part paper. It is a special type of paper that is applied with carbonless technology. By using this type of paper, there will be no need for personnel in the company to manually or electronically create a copy of a document. When they write on the top page of 2 part form, they bottom part will be automatically filled out as well. A really large number of companies now use this type of paper to save time, energy and as well as money. 

Entrepreneurs that use this type of carbonless paper either order blank 2 part paper forms or order custom printed ones from business forms suppliers and printers. The companies that order the blank paper print their own forms in-house using their own laser or inkjet printers. On the other hand, the companies that take advantage of the custom printing will receive a batch of ready-to-use forms that already have all of the elements that they require.

A fairly large number of companies actually prefer printing their own 2 part forms on their own instead over taking advantage of the custom printed service. Both methods offer different benefits to the business owner and his employees, however, the former proves to be a cheaper option.

If you are in the market for 2 part paper forms but you still have not decided whether you are going to print them on your own or just get them custom-made for your business, the best thing for you to do is to look at the pros and cons of each option. To make things easier for you, we have provided you some of the pros and the cons of in-house printing below.

Let’s start with the Cons first.

Con #1: You need to put in some time and effort to print the forms that you need

If you are going to print your invoices and sales bills on your own, you need to be ready to put in the time and effort required to do it. This is will not be a problem if your business is the type that doesn’t necessarily handle a lot of transactions each day. However, if you are running a company that deals with a considerable number of customers within a day, then you need to get organized just to make things a little easier for you.

Con #2: Subject to mistakes due to human error

Making mistakes when printing documents is unavoidable especially when things get hectic in your business. The most common mistakes that people commit when printing forms with multiple parts is that the pages tend to get mixed up when printing, which results to some pages being printed on the wrong side. This can easily be avoided by getting familiar with the settings of the printer before printing up some forms.

Con #3: You need make sure that your printer is in good shape

Making sure that the printing machine that you use in your office is in tip-top shape every single day to ensure that it will perform well each time you use it to print on your 2 part printed forms. Investing on a reliable printer and learning about maintaining can help you ensure that your machine will do its job perfectly every time you use it.

Con #4: Running out of forms can happen

People who are busy tend to forget things. One of the most common things that get forgotten is to refresh their stock of stationery supplies. Running out of 2 part forms on a busy day can happen and when it does, it will cause some problems to the flow of the operation of the business. Constantly checking on the paper that you use to print your business forms is the best solution to make sure that you never run out of it.

Then here are the Pros.

Pro #1: It is cheaper compared to getting custom-printed forms

The main thing that attracts business people to print their forms in-house is because it is quite cheap.  Printing companies that offers custom-printing on carbonless forms often charge high for this type of service. If you don’t need a special type of invoice or sales bill for your business, then printing in-house is the most practical and also the most cost-effective solution that you have.

Pro #2: You can customize your forms whenever you want to

One awesome advantage of printing on 2 part paper in your own office is that you can easily make changes on it anytime you need to. When you want to make the changes, all you need to do is to open the template of the business form on your computer and customize it anyway that you want.

Pro #3: Offers more convenience for most type of businesses

Purchasing 2 part paper and printing them on your own to create the business forms that you need is very convenient for a lot of companies. This depends on the scale of the operation and the volume of the transactions that the company handles every day. The perfect examples of companies that will definitely find this option very convenient are the ones who are involved in distribution of products and providing fulfillment services to their customers.

Pro #4: Running out of forms can be avoided easily

It was mentioned earlier that printing your own forms in your company can be a disadvantage because you might run out of paper when you forget to check your supplies. It is actually a problem that can occur to any business regardless of how the acquire the stationery materials that they use in making their forms. Businesses that print their own forms, however, has a smaller chance of facing this type of problem because they will be able to check on the quantity of the 2 part forms that they still have each time they print some. Being able to see your stock of 2 part paper constantly is without a doubt a very effective way to make sure that you will never forget to order some when you already need to.

Basically, the reason why a lot of companies choose to print their business forms on their own is because it is the practical thing to do. Getting your business documents custom-printed for you by a printing company is good when you have some special requirements or if you want to eliminate the time and effort that it takes to print your own forms and focus it on other much essential things instead. If you have already decided that you will do the printing on your own and you are looking for a great place to get your 2 part paper from, then it would be best to start your hunt for the great deals by checking out our offers for 2 part paper.

Our company, Apple Forms is a NY-based supplier of high quality business forms and also a provider of custom-printing services for companies that need a stream-lined supply of business forms and labels that they use in their company. We have built a good reputation in the market not only for the excellent products that they can provide but also for their cheap prices and impeccable service. If you do business with us, we can assure you that you will also get the great value that you have been looking for.